5 problems with flexible shift management and how Prodigious solves them

February 08, 2022

5 problems with flexible shift management and how Prodigious solves them

Problem 1: Managing employee shifts

Solution:

Nothing is more tedious than managing employee shift schedules with satisfaction. Automated Shift scheduling systems have the power to resolve the problem. Shift schedules when automated can become a boon for your productivity and save a lot of time as compared to manual scheduling procedures currently in progress. This is because it automates the whole scheduling process with an unmatched efficiency level. Shift timings, shift details, margins, allowances, just everything you can think of when it comes to those long sheets.

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Problem 2:Shift Margins Pay

Solution:

One of the major questions that comes to mind when we have a large number of employees working extra hours or overtime as well as employees who seek for half day or fail to complete their full time is: How should I track and pay based on employee shift margins?

The answer to this lingering question is that you need to configure shift margins and assign them to your respective employees. Exact work hours need to be fixed and tracked. When an employee exceeds the work hours, the payment is set, it is like overtime. In cases where the employees fail to complete the assigned work hours, they are liable for pay cuts. This process of shift margins calculations is too complicated for a medium scale or large scale business. The only resolution to this is getting in the automated and best flexible shift management software system within the nervous system of your organization, that is, within the Human Resource Management System and setting the right pace for exponential growth.

Problem 3: How to automate shift hours??

Solution:

Unleash the potential of our Shift rotation feature. Shift swapping is automated and error free with Prodigious ERP. Mapping Employees on their role, designation and location with an ease like never before is what our thoughtful technology offers. We have created software that understands you and performs for you. Drive your flexible shift management effortlessly with our one-stop software for all your organizational needs. Our software is as flexible as it can get while handling the flexibility of your shifts. Most of the Manufacturing and mission critical organizations plan their workforce as per the production and demand load mostly in a day advance. In such a case the Software that you are using has to be flexible enough to adapt to your needs. It should allow one to update multiple records in the shortest possible time.

Every time a change in Duty Rota needs a series of intimations like : informing Employees, their managers, Security office, Cafeteria, Transport bay etc … Prodigious has an efficient mechanism to take care of SMS / Email all such concerns automatically as per configuration.

Problem 4: Issue in assigning shift admins:

This is one issue which is faced by one and all organizations working on flexible shifts in some format or the other. The solution to it is assigning Shift admins. This will make Shift scheduling easy which is useful when the team is large and diverse. Focusing on a small group of employees makes shift scheduling faster and accurate. Enabling manufacturing Industry roster management is a Solution.

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Problem 5: Communication becomes a time taking responsibility

Solution:

The most vital part of any organization or workspace is communication. It is the key that is used to open many doors and keeps everything in balance. But, when it comes to communications with flexible shifts at play, it becomes a mammoth task to keep everyone informed and to communicate effortlessly.

We are solving this without an instant notification feature on any change, modifications or notice that needs to be shared with employees. The notifications or communications can be scheduled based on shift timings and is employee specific when required. The project management team also gets an official chat platform where they can communicate within their teams effectively and confidentially. Thus, communicating while it’s all confidential is something that we offer. Our features are designed specifically to keep employees and the project management team on one page and just a click away. Any change or modifications will be updated instantly. Changes in employee shifts, emails and feed notifications can be sent right away at a tap.

Company operations will strengthen effective people management and provide an edge over your competitors. When an employee is happy, productive and engaged, the shifts will run without hindrances. The overall experience of employees and your manager will improve. Shift Management is one area which needs to be managed efficiently in order to maintain employee satisfaction. If there are any inaccuracies or errors in the employees shift schedules, this can cause many more consecutive issues in the longer run. However, the freedom from these problem areas and greater productivity is awaiting your organization.

Click here to set yourself free from the Flexible Shift Management worries.

We would like to hear your thoughts on the problems you face with flexible shift management. Please comment below.

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