This module records and administers accounting data for all vendors / suppliers. It is also fully integrated with the purchase, inventory, and general ledger and can be seamlessly interfaced with any HIS. The system supports all standard payment methods and multiple currency payments. Cheque book allocation by vendor is possible for payments. Payment advice splitting is also possible before payment processing. Main features of the system are as below:
This module is used to import vendor data from Prodigious for payment processing.
Payment Advice Process
This module is used to process the payments.
This module is used to make the payments to various AP heads.This module allows the user to pay the bills of various AP Account Heads in different payment modes. Once payments are made, payment history of any paid bill can be viewed. User can also view all the payments to be made with any part payment details if applicable
GRN details pertaining to any bill can be viewed at the time of processing the payments. Different cheque validation criterions are provided before the payment can be made.
Cheque Book Management
This module allows the user to view, define and edit all the bank account numbers. Cheque book details for any particular account of any bank can also be viewed and edited here. User can allocate separate Cheque books to various AP heads.
Vendor Payment Scheduler
This module allows the user to define & view the schedule for vendor payments. User can also schedule the payment in parts. Contact person details of any vendor can be viewed here.
Credit / Debit Note
This module is used to generate credit/ debit note for the AP heads.
Payment Advice Processing as per Cost Sheet
This module allows processing the bills for unforeseen expenses such as transport expenses, octroi, taxes, and demurrage etc., incurred in procuring various supplies. The cost sheet allows the user to adjust these expenses at the time of processing of payments.
This module is used to link the bills of an AP to the payments made to him. There is also an option to view vendor returns for a specific date range to make necessary adjustments before actual payment is made. Payment validation is also possible for better control but by authorized users only.
Vendor Ageing Analysis
This module allows the user to view the aging analysis for payables as on a particular date. The ageing can be viewed in different ways as specified in the system parameters along with billing details of the vendors.
Statement of Accounts
This module is used to view the statement of accounts by vendor for a selected date range.